We are recruiting for an Administrative Assistant to join our festival office! If you are eligible for a Community Employment Scheme (CE Scheme) and are looking for an exciting position, then you are in the right place.
The Cork International Choral Festival is looking for an Admin Assistant. Application details and job description can be found at JobsIreland.ie
Eligibility to participate on CE is generally linked to those who are 21 years or over and in receipt of a qualifying social welfare payment for 1 year or more or 18 years and over for certain disadvantaged groups. Your eligibility will have to be verified by the Department.
Closing date: 13th March 2023
Duties
This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career.
Reception
โข Answer general phone inquiries using a professional and courteous manner
โข Direct phone inquiries to the appropriate staff members
โข Reply to general information requests with the accurate information
โข Greet clients/suppliers/visitors to the organization in a professional and friendly manner
Office Administration
โข Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
โข Sort incoming mail and courier deliveries for distribution
โข Prepare and send outgoing mail and courier parcels
โข Forward incoming general e-mails to the appropriate staff member
โข Forward voice mail from the general mailbox to the appropriate staff member
โข Purchase, receive and store the office supplies ensuring that basic supplies are always available
โข Code and file material according to the established procedures
โข Update and ensure the accuracy of the organization's databases
โข Back-up electronic files using proper procedures
โข Provide secretarial and administrative support to management and other staff
โข Make travel, meeting and other arrangements for staff
โข Coordinate the maintenance of office equipment